How to Print Books for Corporate Gifts or Events: A Practical Guide

⏱️ Estimated reading time: 7 minutes

Why Choose Printed Books for Corporate Gifts or Events?

When it comes to making a lasting impression at corporate events or as gifts, printed books can be surprisingly effective. Unlike typical giveaways, a well-crafted book feels substantial and personal. You might be wondering how to get started or what options are best for your needs. Don’t worry—we’ve got you covered.

Printed books offer a unique blend of tangibility and thoughtfulness that other promotional items often lack. Imagine handing over a sleek, professionally bound book that encapsulates your company’s story, values, or milestones—it’s not just a gift, but a keepsake. This approach can strengthen client relationships or leave a memorable mark on event attendees in ways that pens or tote bags simply don’t.

In this guide, we’ll walk you through key tips for printing books tailored to your corporate occasions, share a real-life example, and explain why partnering with a trusted printer like Newstyle Print makes all the difference.

⏱️ Reading time: 7 minutes · Updated for 2025 · UK Printing Guide

Picking the Right Paper and Finish

Paper choice isn’t just about looks—it shapes how your book feels in the hand and how your content comes across. For corporate gifts, you’ll usually want something sturdy but not too heavy. Many customers opt for a smooth, uncoated paper if the book’s focus is on text, giving a classic, elegant feel. If your book is image-heavy, a silk or satin finish often works better to make photos pop without too much glare.

Choosing the right paper can be a bit overwhelming at first—there are so many textures, weights, and finishes to consider. For inside pages, a 130–170gsm text paper is a common sweet spot: it feels substantial without making the book bulky. Covers, on the other hand, benefit from a heavier stock, often around 250–350gsm, to provide durability and a premium feel.

For an extra touch of sophistication, many clients explore lamination options. Soft-touch lamination, for instance, offers a velvety finish that invites the recipient to linger on the cover, while glossy lamination can enhance colour vibrancy. These subtle details may seem minor, but they often elevate a simple book into a treasured memento.

Binding Options: What Works Best?

There’s no one-size-fits-all when it comes to binding. Your choice depends on the book’s size, purpose, and budget.

• Perfect bound: This is a popular choice for corporate books with a clean, professional look. It’s great for thicker books, like event programmes or company histories. The glued spine allows for a flat, smooth finish, although it doesn’t open completely flat.
• Wiro bound (wire-o): If you want your book to lay flat for easier reading, wiro binding is brilliant. It’s often used for manuals or recipe books. The visible wire rings add a functional, contemporary touch, but may not suit more formal presentations.
• Stapled (saddle stitch): For shorter booklets or brochures, stapled binding is cost-effective and neat. However, it’s best suited for smaller page counts, typically under 64 pages, and might not feel as substantial as other options.

At Newstyle Print, we’ve printed hundreds of corporate books across all these formats. If you’re unsure which suits your project, you’re welcome to send over your artwork or ideas for a quick, free check and advice. Sometimes the best binding depends on subtle factors, like how the recipient will use the book or how it fits into your event setup.

Artwork and Design: Setting Yourself Up for Success

Good printing starts with good files. When preparing your book’s artwork, make sure you include bleed (usually 3mm) so images and backgrounds extend beyond the page edge—this avoids unwanted white borders after trimming. It’s a small detail that can make a big difference in the finished product.

Colour accuracy matters too, especially if your book features brand colours or photos. We recommend using CMYK colour mode and supplying your files as print-ready PDFs. If you’re not confident, Newstyle Print offers a free artwork check and can help fix common issues like low resolution or colour mismatches. It’s surprisingly easy for colour shifts to occur, especially if your design software defaults to RGB or if images come from different sources.

Having a proof copy—whether printed digitally or litho—is invaluable. It lets you see exactly how colours, paper, and binding come together, and catch any layout errors or typos before committing to a full print run. Skipping this step might save time initially but often leads to costly reprints or unhappy recipients.

Case Example: A Corporate Yearbook for a London Firm

Recently, we worked with a London-based company creating a 60-page yearbook as a client gift. They wanted something classy but not over the top. We suggested a perfect bound book with silk-coated pages inside and a soft-touch laminated cover.

The design featured vibrant photos and personalised messages. Thanks to a thorough proofing process, the colours came out just right, and the finish gave a premium feel without pushing costs too high. The client was thrilled with how their brand came through, and recipients appreciated having a tangible memento from the year.

This project highlights how combining the right materials, binding, and artwork support creates a book that’s both practical and memorable. It also shows that you don’t need to splash out on the most expensive options to achieve a high-quality finish that resonates.

Tips for Ordering Your Corporate Books

• Start planning early—printing takes time, especially if you want proofs and multiple revisions. Rushing can lead to errors or higher costs.
• Consider eco-friendly paper options if sustainability matters to your brand. Newstyle Print offers a great range of recycled stocks that don’t compromise on quality, so you can feel good about your impact.
• Ask your printer about finishing touches like embossing or foil stamping if you want to add a luxury touch. These techniques can highlight logos or titles with subtle shine or texture.
• Don’t hesitate to ask for samples of paper and binding types to get a real feel before committing. Seeing and touching materials can clarify your preferences far better than specs alone.
• Keep your artwork simple and clear—avoid tiny fonts or overly dark backgrounds that can be hard to print well. Clean design often reads better in print.

Wrapping Up: Making Your Corporate Book Shine

Printing books for corporate gifts or events is a fantastic way to create something personal and lasting. By carefully choosing your paper, binding, and preparing your artwork well, you’ll end up with a book your audience values.

At Newstyle Print, we’re proud to support businesses across the UK with professional book printing that’s tailored, reliable, and friendly. If you’d like advice on printing, we’re always happy to help — free artwork check included.

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Updated on 16 November 2025

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